Booking proposals

How producers submit proposals and how venue owners review them.

Booking proposals connect producers with venue owners. A producer submits a proposal for specific dates at a specific space, and the venue owner reviews and responds.

Submitting a proposal (producers)

There are two ways to submit a proposal:

From the venue page

  1. Browse venues at /venues or view a venue profile.
  2. Click "Propose for this space" on any space card.
  3. Select available dates from the calendar.
  4. Link an existing campaign (draft or active).
  5. Add your contact information and a message to the venue owner.
  6. Submit the proposal.

From your campaign

  1. View your campaign on the dashboard.
  2. Click "Find a Venue" to browse venues with your campaign context.
  3. The search pre-fills filters based on your campaign's metro area and performance dates.
  4. Submit a proposal as above — the campaign is automatically linked.

Reviewing proposals (venue owners)

When a producer submits a proposal, you'll receive an email notification. From your venue dashboard:

  1. View the proposal details including dates, rental amount, and the producer's message.
  2. Review the linked campaign to assess demand (promise count, threshold, ticket price).
  3. Choose to Accept (moves to Tentative) or Decline the proposal.

Accepting is exclusive: only one proposal can hold a given space and date at a time. If another proposal for overlapping dates is already Tentative, ROFR Pending, or Booked, you'll need to wait until it's released or declined before accepting a competing proposal.

Contract statuses

| Status | Meaning | |--------|---------| | Proposed | Producer submitted, awaiting venue owner response | | Tentative | Venue owner accepted, dates are held | | ROFR Pending | Right of first refusal offered, producer has 2 business days to respond | | Booked | Producer committed, dates are confirmed | | Completed | Event took place, both parties signed off | | Released | Producer or ROFR expired, dates returned to available | | Declined | Venue owner declined the proposal | | Disputed | One party lodged a dispute after the event |

Right of first refusal (ROFR)

If a venue owner receives an outside booking interest for dates held by a tentative contract, they can offer the current producer right of first refusal. The producer has 2 business days to either commit to booking or release the dates.

If the deadline passes without a response, the hold is released automatically: the producer is notified, the dates become available again, and you're free to accept another proposal for them.

Payment schedules

When you set the rental price on a proposal, you can also define a payment schedule — installments as percentages of the rental (totaling 100%), each due at booking or a set number of days before the event. The producer saves a card and accepts the schedule when they book, and you're paid each installment (minus the booking fee) as it's collected. See Venue payment schedules for the full picture, including what happens if the producer releases a booked contract.